Google Ad

Electronic Records Specialist - Tier 1 Global

lient, a top international law firm, is seeking an Electronic Records Specialist with 2 to 4 years of experience to join its New York City Office. Under general supervision, the Electronic Records Specialist will work with management on the development, design of new workflow processes and implementation of procedures needed to support the Firm’s digitization of hard copy documents to digital format and transition of the firm’s physical records management to digital records management system. This role is also responsible for the coordination and maintenance of records, as well as storage, imaging, retrieval and document retention. Responsibilities: * Assist in the development, design and evaluation of digital storage and document management systems, workflow processes for departments and imaging standards * Participate in the development and implementation of policies and procedures for the indexing, filing, scanning and retrieval of active documents and storage of all documents * Insure digital records are classified and entered in an organized manner for efficient retrieval * Create, analyze and maintain workflow processes to ensure efficiency and imaging standards are met; test and evaluate processes and provide technical direction as directed * Review electronic retention schedules, ensure policies and procedures are followed to ensure STB security protocols and controls are met in relation to imaging * Act as point of contact for the day-to-day operations of the electronic records management system, answer questions and refer to appropriate resources, troubleshoot system issues and provide resolutions and escalate as appropriate * Work with practice groups and IT to provide support for records migrated to shared drives, active files and archival storage * Retrieve and prepare a variety of documents from various sources for scanning by removing staples, clips and scanning images into I-Manage, Filesite, Legal Key, Sharepoint and archival storage; organize and properly classify data * Verify scanned documents for accuracy, proofread and check against source document and index/record locators, reconcile errors and resolve discrepancies * Assist with the retrieval of records and archival materials from offices, sort, process, file and box records in preparation for digitization and electronic records storage * Collaborate with management on the development of protocols and methodologies for electronic storage, retrieval and disposition of records * Perform general administrative and other duties as assigned   Required Skills * 2 to 4 years of relevant experience managing electronic records required, preferably at an imaging or records management facility * Working knowledge of Microsoft Windows * Direct experience working with various imaging and storage software * Knowledge of archival data storage, conversion and migration methodologies * Ability to develop and organize streamlined workflows * Proficient English usage, spelling, vocabulary, grammar and punctuation * Ability to use discretion and maintain confidentiality and integrity of data   Preferred Skills * Prior knowledge of Legal Key, iManage, Filesite, SharePoint and Excel preferred * Advanced knowledge of Microsoft Office preferred * Proven project management experience * Prior experience extracting and exporting data into various electronic records systems * Knowledge of records preservation practices   Required Education * Associate degree and/ or 3 years of records management experience in legal or financial environment   Preferred Education * Bachelor’s degree * Certificate Document Imaging Architect (CDIA+), Certificate in Archives, Records Management & Preservation, Archival Studies or other digital imaging credentials

Aliso Viejo, California