Google Ad

Campaign Coordinator

ion Summary Reporting to the Campaign Director, the Campaign Coordinator assist with streamlining the activities of the Campaign Office, including: tracking the movement of WCMC campaign prospects towards solicitation and gift closure; coordinating related activities and "next steps" with staff members; measuring staff productivity through metric analyses; managing leadership and volunteer activities and meetings.   Position Activities *Researches, writes, and edits letters, newsletters, programs, and speaking points for senior management and volunteer leadership related to events and stewardship activities. Expedites the approvals process for written communications, including, review and comments from Development senior management, faculty, administration, departmental Compliance Manager etc. *Coordinates the timely execution of "next steps" to escalate prospects towards solicitation and gift closure. Tracks and ensures that deadlines are adhered to with respect to the production of proposals, meeting briefs, call sheets, debriefs, and other written materials; the arrangement of solicitation and briefing meetings; and prospect database updates. *Communicates with donors and volunteers, administrators and faculty members to provide information, follow up on invitations, and responds to inquiries. Uses judgment and discretion in sensitive communications. Drafts materials for donors, including proposals, special acknowledgments, and other correspondence as required. *In conjunction with Events team, supports the coordination of various events including cultivation, recognition and stewardship events for donors. Coordinates briefing packages, teleconference services, A V, and other arrangements as required. *Attends conferences and participates in development professional associations and seminars including. Remains abreast of any pertinent regulations including fundraising ethics, HIPAA laws, and other privacy regulations. *Serves as the primary liaison between the Campaign Director and gift officers (Principal Gifts Officers, Major Gifts Officers, C&F, Planned Giving), and Events Team. Prepares analyses on prospect activity and gift officer productivity for senior Development management; monitors various metrics established by management including number of visits, number of solicitations, number of briefings, number of gifts closed, etc. *Coordinates WCMC campaign leadership activities: Runs reports and prepares all printed materials for high-level board committee meetings and staff strategy meetings. These include Campaign Steering Committee meetings, monthly executive briefings for the board chair and campaign chair, and Dean meetings. Prepares meeting notice announcements, agendas, ancillary materials, minutes, and debriefs; compiles and disseminates information; serves as a point person for Steering Committee members. *Serves as a resource for staff on prospect management: including serving as a key resource on BBEC and departmental policies and procedures related to prospect management. *Attends all high-level campaign strategy meetings. Prepares materials, tracks activities, and coordinates follow up. *Other responsibilities as assigned. Performs other related duties as assigned. Minimum Requirements *Bachelor's degree. *Three years experience in fundraising field. *Familiarity with general principles of development.   Highly Desired Requirements *Advanced degree. *Experience in an academic/medical or capital campaign setting.   Skill and Abilities *Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills". *Demonstrated ability to exercise standards of professionalism, including appearance, presentation and demeanor. *Demonstrated ability to speak and write clearly and articulately without being overly verbose or talkative. Maintains this standard in all forms of written communication, including email. *Poise, comfort and confidentiality dealing with prominent individuals (e.g. donors, politicians, celebrities, executives, senior academic/faculty) from a range of cultural backgrounds.  Ability to treat confidential information with utmost discretion. *Demonstrated knowledge of Windows applications as well as fundraising software applications (e.g. Benefactor, BBEC/Raiser's Edge).  

Tinley Park, Illinois