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Executive Administrative Assistant -

Executive Administrative Assistant will be based in our Stamford, CT client location.  The ideal candidate will be an integral part of our talented team, supporting our continued growth. Essential Duties and Responsibilities: Provide routine assistance to the Executives which includes, but is not limited to: daily time entry, creating new meetings in the database, drafting letters and other correspondence, creating and updating Contacts in the database, and other logistical support needs Monitor Executives emails to flag action items as requested depending upon the senior manager’s request Organize meetings, appointments, conferences, and calls with both internal and external business partners. Coordinate meetings on and off site and assist in the coordination of all necessary materials Prepare for meetings with external and/or internal attendees; coordinating meeting agendas, presentations, logistics including transportation, meeting rooms/facilities and food service appropriate to those participating in the event; Assist with presentations for client meetings, company communications, articles, speeches, and panel discussions depending upon the senior manager’s request Understand the project that the executive is responsible so they can predict what is needed Answer and screen route incoming phone calls, responding independently and providing as much client service as possible Manage calendar for the Executives using calendaring database - accept/decline/change meetings; ensure meetings are not double booked, that times are conducive to their professional as well as work needs, include dial-in details an whatever materials are needed Arrange travel (domestic and international), prepare itineraries and control travel costs, including air and ground transportation, hotel reservations, out of town events, car rentals and evening events, Prepare Executive travel expense reports using Concur and process Executive’s AMEX card reconciliation Create and maintain files as needed Assist with the creation including maintain reports/agreements Maintain contact with Executives using company-issued mobile device or laptop Requirements: Minimum 10 years Executive experience Proficient in Power point, Word, Excel Excellent verbal and written communication skills Exercises discretion and sound judgment in decision making; maintains confidentiality Trustworthy, professional mindset and the utmost discretion Professional demeanor, dedicated to quality, quantity and timeliness of results Excellent organizational and time management skills Hands on, detail-oriented and organized, prioritizing/time-management skills Dependable, punctual, follows instructions, responds to management direction and solicits feedback to improve performance Ability to anticipate, work independently and proactively; demonstrates initiative Self-motivated with a strong work ethic and eager to take on new challenges Ability to make professional decisions based in accumulated knowledge of position responsibilities Demonstrates accuracy and thoroughness; monitors own work to ensure quality     

Vancouver, Washington