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Executive Assistant-LP54945

tive Assistant   Responsibilities include but not limited to: Under limited supervision, coordinates, assists with and ensures office efficiency for Learning & Development Directors and four Associate Directors. Provides high level administrative support that often requires exercise of discretion, judgment and negotiation. This position reports directly to a Band B and indirectly to another Band C with primary responsibility for providing support for those individuals. Manages and maintains Directors' calendar, scheduling meetings and appointments. Schedules conference rooms and conference bridges in advance of meetings, ensuring logistics are clearly communicated to all attendees. Arranges travel logistics (air, hotel, car, ect) as necessary. Performs routine administrative functions such as responding to inquiries. Screens telephone calls and visitors, ascertaining who can be redirected to subordinate managers or other offices. Provides information to callers, requiring detailed knowledge of client(s)’s area of responsibility and general knowledge of company policies, practices, and operations. Brings urgent issues for action to Directors' attention. Organizes and coordinates office operations, overseeing and managing the provisioning of supplies, equipment and services that enable the Learning & Development team to perform their jobs effectively. Establishes and communicates procedures used in day-to-day operations and makes revisions as appropriate. This includes processing departmental expenses and administrative budget oversight. Prepares documents including customized reports, presentations, proposals and correspondence. Uses discretion with regard to formatting and layout. Leads and/or participates in short-term projects that are relatively small in scope. Develops processes for maintaining departmental records and trains other administrative personnel on procedures. Coordinates office moves ensuring all technological needs of the client are met. Determines and communicates timelines and activities to individuals involved in moves. Supports Learning & Development Teams through responsibilities including ordering supplies, maintaining training room calendars, VZLearn administration and material ordering. Supports VP - Learning & Development and visiting Learning & Development Directors when in Basking Ridge. Provides Basking Ridge meeting support for all Learning & Development functions (i.e., Operations Reviews, team meetings, etc).     Qualifications: • 3-5 years administrative experience supporting senior level executives in tasks that include but are not limited to calendar management, meeting and travel arrangement, and reconciling/processing expense reports • Bachelor’s degree strongly preferred • Project management experience • Experience supporting multiple people and managing priorities timely • Strong proficiency and working knowledge of Microsoft Office software (Word, PowerPoint, Excel, and Outlook) required • Strong verbal and written communication skills • Demonstrated organizational skills • Ability to handle sensitive information with strict confidentiality • Ability to work well independently and under pressure   Hours & Location: This position is full-time, 8hrs a day New York, NY Salary: $15.00 per hour   *If you believe you possess this qualities and meet the requirements, please take advantage today of this wonderful opportunity!*

Elgin, Illinois