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Executive Assistant to Partner & small team

A in this role will support a team consisting of one Partner and 4 VPs. Manage calendars and schedule meetings; prepare detailed meeting planners, schedule conference rooms, greet investors and order meals when appropriate Coordinate domestic and international travel schedules; book airline, rail, ground transportation, and lodging -- Phone coverage; screen and route calls, take detailed messages and return calls as requested -- Interact at a senior level with internal and external clients -- Prepare and submit cash expense reports -- Liaise with and assist administrative staff firm wide to support the company as a whole (eg. Annual LP Meetings, Fundraising efforts) -- Other general responsibilities include: preparing correspondence, processing incoming mail, filing/organization, maintaining contacts, deal tracking, industry research and personal assistance as requested -- Personal Assistance including but not limited to: Medical/Dental/Vision insurance submissions and reimbursements; management of correspondence, documents, payments pertaining to Board Memberships, Clubs, Directorships and Not-For-Profit endeavors; Personal travel and appointment scheduling; Coordinating deliveries, schedules for personal events; updating legal and financial documents when applicable; personal errands as requested -- Assist with travel and scheduling during off-hours, especially when professionals are traveling out of office Requirements -- BA/BS Degree with a minimum of 4 years of experience assisting at senior level; excellent performance record; previous experience in the financial services industry preferred -- Strong Microsoft Office Suite (MS Outlook, Word and Excel) --Outstanding written and verbal communications skills -- Excellent judgment, creative problem solving ability and initiative, calm under pressure and a willingness to go the extra mile -- The candidate should have strong organizational skills, an ability to prioritize effectively and be detail oriented -- Team oriented with the ability to work independently and globally -- Proven ability to manage demanding travel and calendar schedules -- Strong interpersonal skills -- Exceptional level of integrity and a commitment to confidentiality The hours are 9-6 with some OT, including night/weekend travel support; company issued iPhone Salary range is $85-$95K DOE + annual bonus + excellent health/dental/vision plan  

Longview, Texas